上海需要一位 Executive Assistant
发布时间：2016-4-22 14:53
发布者：KT咨询
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【猎头职位：上海需要一位 Executive Assistant】联系人：Grace-Tai，邮箱：hr@kthr.com，微信也可查询职位啦！打开手机微信，搜号码“KTHR_COM”或查找微信公众帐号“KT人才”或扫描以上二维码即可添加，欢迎大家关注！ Purpose: 1、As an executive assistant, you will provide administrative support to company GC President. 2、You will provide advanced administrative support and relief of administrative detail to company executives, availing them the additional time for their top management responsibilities. Key responsibilities/duties: 1、Contribute to the efficient use of the executive's time by relieving the executive of those administrative details capable of being delegated； 2、Perform a multitude of highly complex administrative tasks and provide full administrative support using superior knowledge of administrative functions； 3、Provide administrative assistance to support the executive in daily work, i.e., follow-up on deadlines and ensure information is available, communicate with people inside and outside the company, research and gather information, and complete projects and assignments； 4、Use discretion, judgment and initiative to continue the work responsibilities of the office when the executive is unavailable in an efficient manner； 5、Determine within moderately well-defined limits the activities and duties that can be executed without the personal review or clearance of the executive； 6、Maintain executive's calendar, schedules meetings requested, determine priorities when conflicts arise, consult with executive when necessary, process paper and electronic mail, prepare responses when appropriate and route mail which does not require executive's attention； 7、Ensure travel and lodging accommodations as required by the executive. Tend to all the details involved with executive's visits to Caterpillar domestic and overseas facilities and to other companies and unions. Coordinate visits of same people to Peoria, coordinate travel on company aircraft, prepare expense books, and reconcile executive's expense statement. 8、Coordinate large conferences, special events involving customers, community leaders or business associates and employee and company events. Responsible for travel and lodging accommodations, arranging plant tours, product demonstrations, meals, etc. 9、Operate a personal computer to type, schedule meetings, calendar events and activities, send and receive messages, and upload and download information using various software programs. 10、Assist in special projects on an as-needed basis Desirable Skills & Experience： 1、5-10 years executive level support required, C-level preferred； 2、Ability to recognize and appropriately handle highly sensitive and confidential material and information； 3、Excellent interpersonal skills and the ability to communicate effectively and skillfully with individuals at all levels; 4、Strong advanced secretarial and technology skills gained through years of experience, training and progressive administrative support positions throughout the company; 5、General knowledge of company organization and its operations with a detailed knowledge of functions and responsibilities of the departments within the assigned area； 6、Extremely strong organizational, project and time management skills; detail-oriented； 7、Strong sense of urgency and efficiency in completing work； 8、Ability to take self-initiative and be proactive； 9、Ability to use discretion with highly confidential information 10、Ability to multi-task and prioritize workload 11、Proficiency with MS Word, Excel, PowerPoint, Outlook and Internet Explorer； 12、Excellent verbal and written communication skills. Qualifications: 1、Bachelor degree and above.  |
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